This site is for training and information related to teaching on-line. This page contains Canvas Instructions, Hybrid and Remote Course Best Practices, and Synchronous & Asynchronous Workflows. Please read below for help with these subjects, and please contact McKensie Le Fevre with any questions.
Canvas works similarly to eCampus, they are used as a central location to post the material for lecture, labs, quizzes, grades, and turning in written assignments. Both allow you to use Announcements and emails to students for communication, and both allow for taking online exams. The following material should be a guide to take you through how to use Canvas to post materials, utilize the zoom dashboard, assign TA’s, Alternate Instructors, etc., and assign and grade written assignments and exams.
NOTE: The biggest difference between eCampus and Canvas is that Canvas has a 1GB data limit. This means that you will not be able to import materials from eCampus into Canvas, the file sizes will be too big. These instructions should guide you through building a Canvas course from scratch, utilizing Google Drive to store the files for your course, and ultimately link the files into your Canvas course for students to see.
- What NOT to do in Canvas
- This can be a beginning set of instructions and a final checklist before your publish your course to your students
- How to Combine Sections & Assign Roles for your course
- Combining Sections and Assigning Roles is now in a system called ORCA, the new version of eCampus Tools
- Role Descriptions in Canvas
- ORCA Instructions for Combining Sections and Assigning Roles
- NOTE: Use the role Lead TA for anyone such as a lab manager or tech support. Other roles like Alternate Teacher & TA will be evaluated by students at the end of semester
- NOTE: When you merge sections in ORCA, any individual section’s Canvas shells will disappear along with anything inside them. If you made changes to a shell that will eventually be merged, be sure to export that material before merging sections in ORCA, then import the content into the new merged shell.
- Initial Canvas Introduction
- The first steps in your Canvas is to set up your account settings
- Edit the Course Settings in Canvas
- Course Settings Instructions
- NOTE: The Files, Quizzes & Assignments menu items MUST BE HIDDEN in your Canvas Course menu.
- NOTE: You may want to hold off on setting the grading scheme until end of semester, especially if you use strategies that change the percentage cutoffs at end of semester.
- Communications and Zoom Instructions
- Canvas forces you to fill in your syllabus inside the Canvas shell area, not just attach it inside the content. Follow the instructions below to fill out the Syllabus area in Canvas for your students.
- Inside your Campus Course click the “Syllabus” link, then “edit” at the top right to begin editing the syllabus area
- Minimum Syllabus Requirements included in the Canvas Template
- Content on the Syllabus page is formatted for course instructors to enhance and add to as needed.
- Exporting your Syllabus from Canvas
- Once you have customized your Syllabus page, we encourage you to use the following steps to download your syllabus from Canvas and upload as a PDF to Howdy.
- Navigate to your completed syllabus page in Canvas
- Go to the print option in your web browser (shortcut is Ctrl + P for Windows, Command + P for Mac)
- Select “Save as PDF” or “Open as PDF” in the print box
- Download and/or save the page to your desktop
- Upload saved PDF syllabus into Howdy
- There are two areas where you can put files, assignments, and exams for students to find: Modules and Pages. But first, we need to integrate Google Drive, so that we link content instead of uploading it.
- Canvas has a 1GB limit for content inside the shell itself, meaning you will need to use the Google Drive integration in order to post powerpoints, documents, or videos. You should have enough space for exams created inside Canvas if you utilize this google drive integration for your lecture posts and videos.
- The process to upload files to your students is:
- Upload the file to your @tamu.edu Google Drive account
- Go into Canvas and link to the file inside a Module
- Google Drive Instructions:
- How to set up your TAMU google drive, create folders, and add files
- NOTE: Shared drive folders will NOT show up in Canvas, please only use Folders in the default “My Drive” area
- How to integrate your google drive in Canvas
- Modules are more like the content folders of eCampus. They are folder areas where you can link to content and organize your courses files.
- You can make a Module for every week, every exam unit, or make the Modules for specific types of files i.e. Lecture PowerPoint Module, Exam Module, Assignments Module, etc.
- Creating Modules and Linking Drive Files into Canvas (Powerpoints, PDFs, etc.)
- To learn more about Modules watch the YouTube video about them from Academic Innovation: Building in Canvas
- This is a video that is over an hour long. The link should start you at the beginning and “Modules” material goes until the 19th minute
- Pages are not mandatory. For those who prefer to simply use modules to post materials, please feel free to only make edits to the Home landing page for the site.
- Edit the Home Page Instructions
- Basic Page Building Instructions
- Pages are excellent for those who like to put together webpages with rich content. They can be edited with Photos added and easily link to YouTube videos and content. Instructors may make a page per week, a page per exam unit, or just the home page. Instructors often make a page per week, with the the layout of the week’s To-Do, links to content, and Wrap up/Looking ahead posts.
- If you would like to learn more about making Pages watch the YouTube video from Academic Innovation: Building in Canvas
- This is a video that is over an hour long. The link should start you at the 19th minute and “Pages” material goes until the 49th minute
- You do not have to use Pages if you do not want to, therefore we will stick to using Modules in the instruction sets as they are the feature more likely to be used.
- If you want to import material from an one Canvas course to another one, please refer to the following page(s):
- Importing & Copying Material Between Canvas Courses
- This can be for exporting and importing between semesters, or between two courses in the same semester
- NOTE: If you choose to import all material, it will still exclude Question Banks. To include Question Banks on an import, choose Selected content and make sure to select the question banks.
- NOTE: Do not use the copy material option (duplicate) from one section to another, it always needs to be exported and then imported to create new ID’s for every quiz and assignment
- Assignments and Exams
- Both normal quizzes and exams are called “Quizzes” in Canvas, but they work very similarly to how they did in eCampus
- Creating a quiz or exam in Canvas
- This includes making an exam from scratch, test settings in general, and instructions for extra time/days for students
- NOTE: You cannot copy and edit previous exams (or exam headings) as new ones in the SAME Canvas course. If you copy and edit an old exam to create a new one and then delete the old exam, the new one can disappear. You have to make a new exam and you can then copy questions from other exams onto your new exam. You can copy quizzes and exams across DIFFERENT Canvas courses with no issue, but it is still recommended to utilize the import/export method to do so.
- You can also add a Quiz Restriction in the quiz settings that sets a Passcode for a quiz that can be used to release a quiz more specifically to a specific student or section.
- Importing & Editing Questions from Question Bank into Exam in Canvas
- NOTE: There is no centralized area for a question pool like eCampus had. Every Instructor needs to import all the question pools into each of their canvas courses, which is called the “Question Banks” area.
- When importing a question bank from one course to the next, you must choose to import “Selected” content, not the “all content” option. The “Import All Content” option excludes the question banks, they have to be chosen using the “Selected” content option.
- Transferring exam or exam pool from eCampus into Canvas
- Importing an exam using Respondus
- Written or typed Assignments are called “Assignments” in Canvas
- The Grades area in Canvas is equivalent to the Gradebook area in Canvas. The settings, organization, and filtering sections will be different than eCampus. Please use the following instruction sets to help set up your gradebook. There are several ways to do this, these instructions will go over one way, but feel free to make changes as your class needs.
- Grades and Gradebook in Canvas covers:
- Settings for the Grades area in each Canvas course
- Creating the Categories to weight each set of assignments in the Grades area (i.e. Homework 10%, Lab 20%, etc.)
- This is in place of dictating which columns contribute to the total column in eCampus Gradebook
- Grades Organization and SpeedGrader in Canvas covers:
- Moving & Arranging Columns
- Hiding/Posting Grades
- Filter Grades (Useful for TA’s/LI’s to filter only their sections grades)
- SpeedGrader (Tool you will use to grade written assignments, and short answer/essay questions on exams, homework, or quizzes)
- Regrading a multiple choice exam question
- How to show or hide dropped students in Grades Area
- Export/Import Grades into Canvas covers:
- How to export the Grades area in Canvas so you can add grades manually (often from textbook software quizzes, etc.) then import the updated grades back into Canvas
- Academic Innovation Instructions on Grading and Rubrics
- Transfer Grades from Canvas to Howdy
Academic Innovation has several training videos and webpages to help with the Canvas transition if you prefer to watch how-to videos instead of documents. To watch these videos or look at their other content, please go to the Canvas Training Page. If you are in need of further help please email email@example.com
When it comes to teaching online you have several options of lecture delivery to choose from, such as synchronously with Zoom, or in the case of a backup, asynchronously with Microsoft PowerPoint or pre-recorded Zoom sessions. We will go through your options and best practices when setting up your online course.
There are best practices that apply to every course, regardless of how you deliver lectures. They are the following:
1. Instructors must communicate with students via email or eCampus/Canvas Announcements. Be sure to set expectations with your students on the following communications protocol:
- Communication Frequency
How often the course instructor will send information out to student?
- Communication Channel(s)
Where students should expect to see communication from the course instructor? eCampus announcements, email, etc.?
- Student Engagement
How students should engage with communication, including how they should contact the course instructor?
- Course Instructor Response Times
How frequently students should expect to receive a response from the course instructor, including on weekdays and weekends?
2. Send your students information on the resources they are required to interact with. A great start is sending them this page from Office of Academic Innovation’s Keep Learning Program. This link should take them directly to an area with instructions with how to use Zoom, Canvas and eCampus for classroom, assignment, and exam purposes.
- Please remember to be flexible with your students. They may not have reliable internet access every moment of every lecture and exam. There have been multiple instances of students taking exams near restaurants or libraries and the signal dropping mid-exam. Be prepared to answer emails during exam times and to take these instances into account when deciding about makeup exams.
- There are COVID-19 related internet resources for access to internet for students who do not currently have it at home.
Guidance to Districts on Providing Internet to Students
- If your students do not have a webcam, please refer them to this document How to Turn Your Cellphone Into a Webcam
- Consider adding this statement to your syllabus: Alongside the Aggie Honor Code, Texas A&M university observes proper netiquette, internet etiquette. Hold yourself to the same standard online as you do in everyday life. Remember there is another human on the receiving end of your content. Make yourself look good! This is an opportunity to put your best foot forward and grow as a professional. Respect other people’s time, bandwidth, and privacy, all the while giving them the respect that you would also like to receive. Share information that is worth someone else’s time. Be forgiving of other people’s mistakes, because you will make them too.
3. Consider where you are planning to post your lectures for your students to access. It must be a secure location such as eCampus, Canvas, a secure Google Drive, or the Zoom Cloud.
- When deciding whether to record your course or not, keep in mind that large lecture based courses are easy to set up in Zoom to hide student information. If your course is small and discussion based in Zoom, it will be impossible to hide student information. Lectures that have student information and faces must be carefully stored in secure areas noted below, and your students should be notified that they are being recorded.
- The students who need to access these videos (due to illness, internet issues, etc.) should be notified that further distribution or recording of these lectures is in violation of FERPA.
- Cameras installed in large classrooms (BSBE 115, etc.) face forward towards the instructor and will not be recording student faces. Nevertheless, it is best practice to notify the students that their presence in the course is being recorded.
- YouTube is not an available option if your lecture includes student information (e.g. student names or faces visible during a Zoom lecture).
- eCampus Zoom Meetings Tool is a great option, it will store your zoom cloud recordings in a place easy to find by your students. Here are the Instructions for adding a Zoom Meetings Tool for eCampus.
- Canvas is another great option, the dashboard will store your zoom cloud recordings in an easy place to find for your students. Instructions for using Zoom in Canvas Module
- Google Drive is another good option, as long as your sharing settings are set to be available to your students via sharing a link and the settings are that the students “can view”, which will let them access the recordings, but not remove or change anything in the folder.
4. Grades should be posted on eCampus or Canvas only. Discussions about Grades must still take place in a secure setting, such as a breakout room in Zoom office hours.
5. Office hours must still be conducted. Zoom meetings are recommended for office hours and for one-on-one communication with students. These do not need to be recorded. You may not give out your personal phone number to students to use for communication.
6. Consider how you will give exams or written assignments. Do you want to do send home exams via email, or timed exams via eCampus/Canvas?
7. Consider how you want to proctor exams in eCampus/Canvas.
- Academic Innovation’s Proctoring Site with options for proctoring and instruction sets
- Using TAMU’s Aggie Proctoring Center
- This is a service from TAMU providing trained undergraduate students to help proctor your exams via Zoom. This service is meant for exams that are 10% or more of the total course grade and if you do not have TA’s to help virtually proctor. This service does not provide proctoring at any time like Honorlock, it is for adding proctors to your normally scheduled exam time in Zoom.
- Using Zoom for proctoring:
- You can use Zoom as a tool to watch students as they take exams. You can have them show the camera their ID and do a room scan before they begin to minimize the chance of having cheating material nearby.
- You can create breakout rooms with TA’s as proctors in larger classes to create Proctoring rooms where students are more easily watched while taking the exam.
- One device Proctoring- Having the student log into Zoom on their computers to be watched as they take their exam
- Two device Proctoring- Having the student complete the exam online on their computer, and using Zoom on their smartphone, with the camera set up to view the student’s computer and work area as they take the exam.
- Please read these instructions on best practice for Zoom Proctoring from Office of Academic Innovation
- You must record your proctoring session and store it in a secure location for 1 year after the course ends, as it contains student information. Please reach out to your Department’s IT to establish how they would like you to do this. For Biology, the Webmaster will reach out at the beginning of the semester to establish a plan to retrieve the recordings for storage at the end of the semester.
- Using the timing of the exam to prevent proctoring:
- Carefully make the exam so that it should take the time allotted to prevent students from having the time to search for answers
- You can also prevent backtracking of questions during an eCampus exam, making it so they have to answer one question at a time and they cannot go backwards.
8. Consider how to increase student engagement in your course. Engagement is an important determinant of student learning but it can be challenging for faculty to maintain high levels of engagement in courses taught online or in a hybrid format. For example, approaches to foster engagement must account for class size and available technology, and access to lecture recordings must be carefully considered. Surveys indicate that students want access to lecture recordings, but faculty prefer that students use recordings only as a supplement to real-time class participation. Below are guides for three levels of student engagement that faculty may consider. Regardless of the approaches used, faculty should define their expectations in class and in the syllabus.
- Low Engagement
- Ask students to keep cameras on during class when possible, but this is not checked.
- Ask an occasional question via the chat or polls function.
- Record all lectures and allow all students access as soon as the recording is available using eCampus/Canvas dashboard.
- Pros: Minimal effect on class timing, easy to implement in large classes.
- Cons: Student engagement is likely to be low.
- Medium Engagement
- Require that cameras be on during specific times (beginning, end, during poll questions) to create a “check in” process.
- Ask a poll/chat question at least once each class period.
- Place Zoom recordings on Google Drive then make available X days after the lecture.
- Pros: Flexible timing, check-ins encourage engagement, delayed access to recordings may encourage real-time attendance/participation.
- Cons: Cannot enforce camera use. Delayed access to lecture recordings cannot be done with the eCampus/Canvas dashboard – must schedule the Zoom meeting using the app or tamu.zoom.us, download each lecture, and then upload it to a Google drive.
- High Engagement
- Require that cameras be on at all times.
- Check lecture attendance and total time logged in via Usage Reports on tamu.zoom.us – inform students that this will be done.
- Ask a poll/chat question worth points at least once each class with random timing.
- Place Zoom recordings on Google Drive then make available only if a student has a valid excuse for missing class.
- Pros: High student engagement, great for small classes.
- Cons: Cannot enforce camera use. Cannot use dashboard Zoom recording feature. Arranging individual access to recordings is time consuming for large classes.
9. If you would like to learn more about how to use the tools at your disposal for online-teaching, the Office of Academic Innovation’s Keep Teaching site has many helpful instructions, workflows, and video resources, and there are sets of instructions for the tools you may use in the workflows below.
Workflows for delivering and posting lectures